All KPIs and Widgets listed below are available in the Change Controls Dashboard within the ZenQMS Insights Module.

 

 

Key Metrics:

 

Created Change Controls

The count of change controls created within the defined filters. When using the date range filter, this tile is filtered by Created Date.

 

Active Change Controls

The count of change controls that are currently active and not in the final stage within the defined filter.

 

Stage 1 Change Controls

The count of any change controls that are currently in stage 1. The date range filter does not impact this KPI.

 

Completed Change Controls

The count of change controls that have been completed within the defined filters, regardless of when they were created. When using the date range filter, this tile is filtered by Completed Date.

 

Median Days to Completion

The median number of days it takes to complete an change control from the date it was created to completion in the final stage per change control in the defined filters. When using the date range filter, this tile is filtered by Project Due Date.

 

Average Days to Completion

The average number of days it takes to complete an change control from the date it was created to completion in the final stage per change control in the defined filters. When using the date range filter, this tile is filtered by Project Due Date.

 

 

Change Control Category Snapshots:

 

 

Top Change Control Categories

The top categories by the overall number of change controls created in said categories within the defined filters. When using the date range filter, this widget is filtered by Created Date. 

 

States = Active (On Time) vs Active (Late) vs Completed (On Time) vs Completed (Late) in a stacked color-coded horizontal bar chart 

 

Clicking into a state in any of the bars within the category will allow additional drill down capabilities that can be exported corresponding to the change controls in the selected bars change control category. Drill Into Change Controls Details will display those records within the state of the change control selected in that category with additional metadata from the Change Controls Details table.

 

Time to Final Stage by Category Version

The median and average number of days it takes change controls in the filtered view to complete per category. When using the date range filter, this widget is filtered by Completed Date. Creation date to the date the item transitions to a final stage (Date of last approval signature that triggers transition to final stage).

 

Clicking into any of the bars will drill down to a horizontal bar graph with additional details that can be exported corresponding to the change control category selected and the actual stage duration vs target completion.

 

 

Change Control Aging:

 

Stage 1 Change Control

The number of change controls in stage 1 and the time elapsed in # of days in stage 1 defined by the filters applied. The date range filter has no impact on this widget.

 

Time Elapsed buckets include: 

  • Change Control was created in last 10 days
  • Change Control was created 10-29 days ago
  • Change Control was created 30+ days ago

 

Clicking into any of the bars will drill down to additional details that can be exported corresponding to the records in stage 1 and the time frame of the bar selected.

 

Created Change Controls Trend

The count of change controls by month showing the # of change controls created that month vs completion date where the line indicates the median days to completion. When using the date range filter, this widget is filtered by Created Date.

 

Clicking into any of the bars will drill down to additional details that can be exported corresponding to the change controls in the selected bars month/year. This will display all records in both an active and completed status for the month and year selected.

 

Past Due Change Controls:

 

Current Past Due Change Controls by Category

The count of current change controls where Project Due Date or Stage Due Date is less than or equal to today’s date by category and due date. Items might repeat in multiple months.

 

Clicking into any of the bars within the category will allow additional drill down capabilities that can be exported corresponding to the change controls in the selected bars category.

 

Past Due Change Controls by Month

The all time count of change controls where Project Due Date or Stage Due Date were late at the end of the month. This is a historic look at change controls at month end showing the number of items that appeared past due. Items might repeat in multiple months. When using the date range filter, this widget is filtered by Reporting Date.

 

Clicking into any of the bars will drill down to additional Past Due Change Controls details that can be exported corresponding to those records within the month selected with additional metadata for that month and year.

 

Change Control Details

Depending on the filter applied, this will give you an overview of all change controls with additional metadata fields. When using the date range filter, this table is filtered by Created Date. Clicking on a change control record ID or name and then clicking "More Details" will navigate you to the record in a new tab within Zen.

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