30.1.0 Release Notes

Alina Cobarzan • Created • Last updated

 

Description

With this minor release we are happy to announce a partnership with BioPharma Institute, introducing 78 GxP compliant courses to the SCORM Marketplace Catalog, enhancing user access to SCORM packages. The document PDF export process has been streamlined, allowing users to export documents with a single click, and improvements have been made to accurately display user statuses in completed workflows. New UI options have been added for clearing cached PDFs and reindexing documents for keyword searches, while localization enhancements have been implemented for PDFs and audit reports to support multiple languages. Additionally, new reports have been added to the Reports Module, and various user experience improvements have been made across the application.

 

Key updates include:

  • SCORM Marketplace Catalog - We're excited to introduce a partnership with BioPharma Institute that enhances our current SCORM add-on by offering 78 GxP compliant courses. As a reminder, content is a paid add-on, annual subscription.

    • TRAIN-1592 Allow user with permissions to choose from SCORM catalog - Users that are part of the Administrator: Account Super User role OR SCORM Owners with permission “Can Create, View, and be assigned as Owners on SCORM“ can now choose and import SCORM packages directly from a catalog, streamlining the process and enhancing content

  • Streamlined Document PDF Export Process - We've made it easier than ever to export documents directly to PDF, reducing the steps needed and improving user efficiency. This update allows users to quickly generate and retrieve PDFs with just a single click, following the PDF Export Options defined at the Document Category level. The download functionality will adhere to the Document Security settings established at the document level.

    • DM-7335 Add download icon under Documents Full Table to allow the users to export the documents to PDF - A download PDF icon has been added to the Documents Full Table, allowing users to export documents directly to PDF with a single click, following the PDF Export Options defined at the Document Category level.

    • DM-7570 Add download icon under Archive Full Table to allow the users to export the documents to PDF - To improve user efficiency, a download PDF icon has been added to the Archive Full Table, enabling users to export documents directly to PDF with a single click, following the current export logic per category settings.

  • Accurate user status representation in completed workflows - We have improved how user statuses are displayed in completed workflows to enhance compliance and data integrity. Previously, users who were disabled after submitting signatures were incorrectly shown as "Disabled." This update ensures that completed workflows accurately reflect the user's status at the time of signing.

    • AUTH-1474 Completed Issues/Change Controls, and Tasks workflows should not display users as 'disabled' if their status changed after workflow completion

    • AUTH-1544 Exported PDFs on Documents, Change Control, Issues, Tasks should not display users as 'disabled' if their status changed after workflow completion

    • DM-5363 Completed approval upversion workflows in documents should not display users as 'disabled' if their status changed after workflow completion

    • DM-7389 Completed review/retire workflows in documents should not display users as 'disabled' if their status changed after workflow completion

    • DM-7530 In “Reviews and Suggested Edits” side menu for Documents the user should not be labeled as “Disabled” if their status changed after workflow completion

    • SIGN-639 [ZenSign UI Change Control & Issues] Show 'Disabled' tag next to an user who was deactivated before signing the document

    • SIGN-638 [ZenSign UI Documents] Do Not Show 'Disabled' tag next to an user who was deactivated after signing the document

  • New UI options on Document View/Edit page that allow users to clear cached PDFs and reindex documents for keyword search, enhancing the overall document management experience

    • DM-7343 [Document View/Edit] Add option to regenerate PDF conversion under More Options menu in order to clear cached PDFs - We've added a new option under the "More Actions" menu that allows users to regenerate PDF conversions. This feature is available to super users, document authors, and users with specific permissions (“Can Edit Any Document in this Category”, “Can Edit Document Details, Category Defaults, Custom Fields, and Links/Attachments“), ensuring that only authorized personnel can perform this action. The regeneration process clears the PDF cache and reconverts the document, providing a fresh and accurate PDF version. This update enhances document accuracy and reliability.

    • DM-7344 [Document View/Edit] Add option to reindex document in Cloud Search for keyword search, under More Options menu - This new feature, also under the "More Actions" menu, enables users to re-index documents for keyword search. It is accessible to super users, document authors, and users with specific permissions (“Can Edit Any Document in this Category”, “Can Edit Document Details, Category Defaults, Custom Fields, and Links/Attachments“). The re-indexing process flushes existing data and reindexes the document and its attachments, improving search accuracy and efficiency. This enhancement ensures that users can quickly find documents using keyword searches.

    • DM-7512 Add tooltips on the options Regenerate PDF conversion and Re-index Document for Keyword Search - To assist users in understanding these new options, we've implemented informative tooltips. These tooltips provide guidance on when and how to use the "Regenerate PDF Conversion" and "Re-index Document for Keyword Search" options, ensuring users can make informed decisions.

  • Link comment fields from Signature Sliders to Account Audit Trail: we are rolling out this functionality across other areas of the application

    • DM-7304 Insert the Comment input from Documents: Approve workflows under the Account Audit Trail > Comment field

    • DM-7305 Insert the Comment input from Documents: Reject workflows under the Account Audit Trail > Comment field

    • DM-7306 Insert the Comment input from Issues/Change Control: Approve workflows under the Account Audit Trail > Comment field

    • DM-7307 Insert the Comment input from Issues/Change Control: Super Editor workflow under the Account Audit Trail > Comment field

    • DM-7308 Insert the Comment input from Tasks: Approve/Reject workflows under the Account Audit Trail > Comment field

    • DM-7309 Insert the Comment input from Tasks: Super Editor workflow under the Account Audit Trail > Comment field

    • DM-7310 Insert the Comment input from SCORM: Approve workflows under the Account Audit Trail > Comment field

    • DM-7572 Insert the Comment input from Issues/Change Control: Reject workflows under the Account Audit Trail > Comment

    • DM-7634 Insert the Comment input from Issues/Change Control/Tasks: Request Project/Stage/Task Due Date under the Account Audit Trail > Comment

    • DM-7635 Insert the Comment input from ZenSign (Issues/Change Control/Documents): Approve/Reject under the Account Audit Trail > Comment

  • Streamlined Draft Review Process for Documents - Navigating the draft review process can be cumbersome, especially when accessing documents from email notifications. Our latest updates aim to simplify this journey, ensuring that participants can complete their reviews efficiently and without unnecessary hurdles.

    • DM-7379 Participant in an Annotations or Sequential draft review should be able to complete workflow after landing on View/Edit Document page - To improve the draft review process, we've added a Complete Draft Review button for Annotations and Sequential reviews on the View/Edit Document page, making it easier for participants to complete their tasks.

    • DM-7384 Participant in a Collaborative Editing draft review should be able to complete workflow after landing on View/Edit Document page - To facilitate the completion of Collaborative Editing draft reviews, we've added a Complete Draft Review button on the View/Edit Document page, streamlining the process for participants.

    • DM-7385 Handle Concurrency scenarios on Draft Review journeys: Restrict and alert users attempting to complete draft reviews while draft document has been removed and/or user is removed from review workflow or access - Users faced issues when removed from reviewers or when workflows were canceled while they were in the middle of a draft review. We've addressed these scenarios by providing clear error messages and refreshing the document state to reflect the current status.

    • DM-7566 Improve flow after submitting Sequential Draft Review starting from View/Edit Document page - After submitting a sequential draft review, users were not seeing updated document statuses. We've implemented a solution that triggers a refresh of the View/Edit Document page, ensuring users see the most current document information and actions based on their permissions.

  • Enhanced Localization for Documents PDFs - In response to client requests, we've enhanced our document management system to support localization of labels within viewed and exported PDFs. This update ensures that users can view document details in their preferred language, improving accessibility and user experience.

    • DM-7431 [Languages/Localization]Documents PDF: Localize Header Labels

    • DM-7432 [Languages/Localization]Documents PDF - ZenQMS data page: localize strings from Version History section

    • DM-7433 [Languages/Localization]Documents PDF: Localize Watermark Text in Exported/Viewed PDF

    • DM-7496 PDF in the view/edit page should be displayed based on the selected interface language - For users with a non-English interface language, PDFs will be generated on the fly in their selected language, while English PDFs remain cached to avoid performance issues.

    • DM-7506 [Languages/Localization]Documents PDF - ZenQMS data page: localize strings from General Settings section

    • DM-7507 [Languages/Localization]Documents PDF - ZenQMS data page: localize strings from Current Authors, Electronic Signatures, Custom fields sections

    • DM-7508 [Languages/Localization]Documents PDF - ZenQMS data page: localize strings from Links/Attachments section

    • DM-7509 [Languages/Localization]Documents PDF - ZenQMS data page: localize strings from Training Assignments and Training Challenge Questions sections

    • DM-7510 Documents PDFs included in the Account Backup should default to English regardless the interface language from which Account Backup was initiated

    • DM-7511 PDFs downloaded through Public APIs endpoints should default to English

  • Enhanced Localization for Audit Reports and Observations PDFs - In our ongoing effort to support large clients and improve user experience, we've implemented comprehensive localization for labels inside viewed and exported PDFs. This ensures that users can access audit reports and observations in their preferred language, enhancing accessibility and usability.

    • ZENQ-6898 [Languages/Localization]Audit Report PDF -> Localize header table

    • ZENQ-6899 [Languages/Localization]Observation Exported PDF: localize strings in header, ZenQMS metadata, labels

    • ZENQ-6923 [Languages/Localization]Audit Report PDF -> Executive Summary: Localize Audit Details section

    • ZENQ-6924 [Languages/Localization]Audit Report PDF -> Executive Summary: Localize Systems Tested, Private Data, Audit Focus Areas, Auditors, Other Audit Participants, Audit Standards

    • ZENQ-6925 [Languages/Localization]Audit Report PDF -> Executive Summary: Localize Facility Details section

    • ZENQ-6930 [Languages/Localization]Audit Report PDF -> Executive Summary: Localize Service Profile, Site Certification, Custom Fields sections

    • ZENQ-6931 [Languages/Localization]Audit Report PDF -> Executive Summary: Localize Observations Table

    • ZENQ-6932 [Languages/Localization]Audit Report PDF -> Audit Report section: localize table and other strings

    • ZENQ-6996 [Languages/Localization]Audit Report PDF -> Attachments section: localize Attachments table and other strings

    • ZENQ-6997 [Languages/Localization]Audit Report PDF -> Observations section: localize Observations table and other strings

    • ZENQ-6998 [Languages/Localization]Audit Report PDF -> Workflows section: localize Workflow table and other strings

    • ZENQ-7011 [Languages/Localization]Ensure Audit Reports PDF from Account Backup remain in English regardless the interface language used when triggering it

    • ZENQ-7012 [Languages/Localization]Ensure Audit Reports PDFs downloaded through public API are in English

  • New Reports Added to the Reports Module

    • REP-346 [Settings: Reports] Create report "Documents: Document Workflow Signature History Report" - This report captures the history of document workflow signatures, providing a detailed record of authorized users and signature dates.

    • REP-538 [Settings: Reports] Create report "Training: Training Event Assignment Report" - This report tracks training event assignments, detailing how they were assigned and their current status. It includes data on due dates, completion dates, and assignment types.

    • REP-540 [Settings: Reports] Create report "Training: Test Question Standard Report" - This report provides detailed information on test questions, including types, order, and statistics on correct and incorrect answers.

    • REP-542 [Settings: Reports] Create report "Training: Test Results Report" - This report offers insights into test results, displaying metadata for each test and the most recent results for trainees. It includes information on test scores, attempts, and passing criteria.

    • REP-553 [Settings: Reports] Create report "Training: SCORM Training Report" - This report aggregates SCORM training assignments and results, providing a clear overview of training progress and outcomes. It includes data on course names, user statuses, scores, and completion times.

    • REP-573 [Settings: Reports] Create report "Issues: Issues Workflow History Report" - his report offers a detailed view of workflow histories for issues. It captures data on workflow stages, including start and completion times, assignees, and status updates.

    • REP-574 [Settings: Reports] Create report "Change Controls: Change Control Workflow History Report" - This report consolidates workflow data for change controls, providing a detailed history of stage completions. Users can now easily access workflow information, including time and date stamps, for each stage and assigned user.

    • REP-583 [Settings: Reports] Create report "Documents: Document Link Report" - This report provides users with a comprehensive view of document linkages. It includes essential document metadata such as document ID, version, state, and link.

  • UI/UX Cosmetic Updates and Layout Adjustments across Notifications Defaults page as well as Audits, Observations and Training Modules Dashboards

    • ZENQ-6867 [UI/UX] Table Cosmetic UI Update on Audits, Observations and Training Modules Dashboards - We've refreshed the look of tables across the Audits, Observations, and Training Modules Dashboards. This update includes new styles for dropdown table icons and expand/collapse buttons, ensuring a consistent and modern appearance throughout the platform.

    • ZENQ-6511 [UI - Layout] Adjustments on Notifications Defaults Page - The layout of the Notifications Defaults page has been adjusted to enhance usability. By removing lateral margins and setting the page width to 100%, we've ensured that the page utilizes the full screen space effectively, providing a cleaner and more streamlined look.

  • Enhanced User Management Capabilities through Public API endpoints

    • AUTH-1496 Public API: Allow search by user id on get Roles endpoint

    • AUTH-1482 Handle custom fields updates of single and multi select type

    • AUTH-1483 Public API endpoint to search for custom fields

    • AUTH-1484 Public API Endpoint to search for custom field options

    • AUTH-1485 Public API: allow searching users based on custom fields values

    • AUTH-1534 Public API Endpoint to search for custom field options in fields of type “User Single/Multiple Selection”

    • AUTH-1535 Public API Endpoint to search for custom field options in fields of type “Role Single/Multiple Selection”

    • AUTH-1536 Public API: allow searching users based on custom fields values for fields of type “User Single/Multiple Selection”

    • AUTH-1537 Public API: allow searching users based on custom fields values for fields of type “Role Single/Multiple Selection”

    • AUTH-1586 Public API: Update search for users using custom fields to be based on custom field type

  • We began enhancing the recording of audit events for key actions across the app. By updating the system to capture and display audit metadata immediately during each transaction - rather than relying on a background worker - users will see audit trail events appear more quickly in the UI Audit Trail Table. This improvement ensures better transparency, faster compliance reporting, and a more responsive experience for administrators. We will implement these updates on a service-by-service basis over the next several releases. In version 30.1.0, we are applying these changes to the following areas:

    • AUTH-1601 Update Audit Events related to updating Roles to not use the worker anymore (Endurance) and fill the metadata on transactions immediately, reducing the time required for information to appear in UI Audit Trail Table

    • AUTH-1599 Update Audit Events related to creating/deleting Roles to not use the worker anymore (Endurance) and fill the metadata on transactions immediately, reducing the time required for information to appear in UI Audit Trail Table

    • AUTH-1600 Update Audit Events related to adding/removing users from Roles to not use the worker anymore (Endurance) and fill the metadata on transactions immediately, reducing the time required for information to appear in UI Audit Trail Table

    • AUTH-1597 Update Audit Events related to enabling/disabling Modules to not use the worker anymore (Endurance) and fill the metadata on transactions immediately, reducing the time required for information to appear in UI Audit Trail Table

  • Other enhancements across the application aimed at enhancing user experience, improving system functionality, and ensuring data integrity across various modules. These updates address key areas such as workflow management, document handling, and user interface enhancements.

    • TRAIN-1567 [Training Dossier] Do not allow extending training due date for Group and Personal Events

    • CCM-1901 [Change Controls / Issues] Prevent user from launching a transition to a stage that was already completed

    • CCM-1910 [Change Controls / Issues] Warn user of a potential problem when configuring a workflow stage transition to a previous stage

    • CCM-1902 Standardize Custom Field Character Limit for single/multi-select dropdowns choices to allow 255 for Issues, Change Control, and Documents - The character limit for single/multi-select dropdown choices in Issues, Change Control, and Documents has been standardized to 255 characters, ensuring consistency across modules.

    • DM-7197 Display Error Message for Duplicate Export Attempts of Documents Full Table to Enhance User Experience - To enhance user experience, a toast message now appears when a user attempts to initiate an export process that is already running with the same parameters.

    • DM-7237 [Documents]When Adding Ad-Hoc workflow steps, the "Order" field should be implemented as a number selector (dropdown)

    • DM-7405 [My Downloads] Add "Queued" status to enhance user feedback and distinguish between downloads that started already (in progress) and those that are still waiting to be processed

    • DM-7427 [Document Categories] Category Field Changes 'Name', 'Description', 'Key' should go into effect only when the category version is made Active

    • DM-7599 Allow Authors, Super Users, and Users with 'Can Edit Any Document in this Category' permission to change categories across all statuses, except for Retired documents - Previously, only Super Users were allowed to change the category of Effective and Retired documents using the Move to Different Category option in the “More Options” menu. This restriction was causing issues for clients who need non-Super Users to manage these tasks. The change is to allow all three permissions (Authors, Super Users, and category permission 'Can Edit Any Document in this Category') to change categories across all statuses, except for Retired documents.

    • IM-1597 [Change Controls / Issues] When Adding Ad-Hoc workflow steps, the "Order" field should be implemented as a number selector (dropdown), allowing users to configure both simultaneous and/or sequential ad hoc signatures

    • SIGN-625 [Documents ZenSign] Name of the PDF downloaded through ZenSign after workflow completion should be consistent with the one of the PDF downloaded in ZenQMS app

    • SIGN-626 [Change Control & Issues ZenSign] Name of the PDF downloaded through ZenSign after workflow completion should be consistent with the one of the PDF downloaded in ZenQMS app

    • DM-3046 When deleting a document linked to an item, link should be removed from the Links/Attachments section in Issues, Tasks, Change Controls, Document modules

    • INSIGHT-597 Insights: User emails included in assignment-related tables - To improve reporting capabilities, tables and drill-down tables in Insights now include email/userID fields, enhancing data visibility and user identification. Emails added to the following tables:

      • Trainings: Training Records Table (“Email”), Completed Training Records Table (“Email”)

      • Change Controls: Change Control Details Table (“Assignee Email”)

      • Issues: Issue Details Table (“Assignee Email”)

      • Tasks: Task Details Table (“Assignee Email”)

      • Documents: Pending Draft Review Details Table (“Assignee Email”)

    • INSIGHT-610 Insights: Add "To-Date" Options in Date Range Filters - We've added Year-to-Date, Quarter-to-Date, Month-to-Date, and Week-to-Date filters to help users quickly analyze performance or trends from the start of a specific period up to the current day.

    • INSIGHT-612 Insights: Ability to apply all dashboard filters at once. The ability to apply all dashboard filters at once feature lets you apply all filter changes on a dashboard in one step, instead of reloading the dashboard after every individual change. The dashboard only updates after you confirm your filter selections by clicking the Apply button.

    • MIG-560 [FlatFile Configuration Migration] Enabling document category migrations with or without workflows having checkboxes correctly updated. Note: this only affects the tool used internally by ZenQMS Support team to migrate existing configurations into the system.

    • MIG-582 [FlatFile Configuration Migration] Update the custom "Import" text. Note: this only affects the tool used internally by ZenQMS Support team to migrate existing configurations into the system.

    • REP-543 Improve the error message when the Reports table is not available for loading

    • REP-612 Add retired_at Database field to control report expiration visibility

    • ZENQ-7097 Tables with Checkboxes should support selecting a range of checkboxes by using a "shift-click" action - this enhancement applies to Users Table, Manage Assigned Trainees Table in Training slider from Documents, Controlled Copies table from Documents

Key critical and major bug fixes include:

  • DM-7185 Controlled Copies requested by multiple users in the same time have same ID

  • DM-7733 Excel files not opening in Microsoft Office for the Web for Collaborative Editing (WOPI)

  • TRAIN-1455 SCORM: if modified, user title updates in the electronic signatures section, even if signature was already applied by user with the previous title

  • ZENQ-6812 Audit Report -> Workflow: title of the user who already signed the workflow updates in the signatures section (UI, PDF)

  • DM-6430 Email notification about suggested edits, with missing user full name, is wrongfully sent as part of the Draft Review and Periodic Review workflows

  • DM-6805 Multiple Custom Fields Selections Randomly Sorting When the Page is Updated

  • DM-7099 Read Only Permission for Workflow Participant Doesn't Allow Access to Review/Suggested Icons

  • DM-7116 Labels in "Reviews and Suggested Edits" slider have wrong colors in other languages

  • DM-7277 Documents Full Table: Prevent Duplicate Values for Custom Field Options in Documents Table

  • DM-7301 Users assigned to a workflow cannot access the document they need to sign without being granted specific reading permission

  • DM-7357 Custom field values, particularly single-line text fields, are not consistently saving at the document level and values disappear after refresh

  • DM-7409 Upversion endpoint allows creating multiple duplicate drafts for the same document version when actions are happening concurrently

  • DM-7574 Users assigned to train on a document through a course cannot see it in the documents full table and open it from this page

  • DM-7591 Adding and Removing Attachments/Supporting files and Links to the document not visible in Audit Trail at the document level (but visible in the account audit trail)

  • DM-7598 Training assignee cannot be removed from training item when app language is not English

  • DM-7621 Error when an user without 'Can See All Documents (Read Only Access)' permission filters by a document category in the Documents Full Table

  • DM-7829 Marking document as "Current" is not updating the Next Review Date as it should

  • IM-1031 Dates in excel export of Issues Full Table are not sorting correctly (sorting alphabetically instead of sorting as a date)

  • IM-1525 Change Control/Issues categories - column title not visible for "Target Days" column in Manage Stages & Transitions slider

  • IM-1553 Error page triggered after minor edit on Paragraph Text Stage Custom field in Issues module and using TAB key for moving to a different field

  • IM-1559 Issue/Change Control: Draft Options for Role and User Multi-Select Stage Custom Fields Incorrectly Appear in New Issue/Change Control Items Created from Active Categories

  • PDF-1010 Watermarks not visible enough on the printed Controlled Copy

  • SIGN-637 "Disabled" label next to user name includes html tags

  • TM-277 User with Read Only permissions is able to open the Change Control/Issues and activate the task

  • TM-304 Keyword search in Tasks Full Table is not returning results based on ALL fields from the task

  • TRAIN-1406 Training Certificate: Chinese and Japanese characters are not displayed in the Training Item Details and Electronic Signature section

  • TRAIN-1530 Training Dossier: Item Names (Documents, Events, tests) that contain Chinese or Japanese Characters are not Displaying in PDF export of Training Dossier

  • TRAIN-1533 Course: Chinese/Japanese characters are not shown in the exported PDF

  • TRAIN-1534 Tests: Chinese/Japanese characters not shown in the PDF export

  • TRAIN-1611 Document Name on Training Certificate is incorrectly updated if Document Name is changed on a draft version after the training is completed

  • TRAIN-1707 Tests: Chinese/Japanese characters not shown in the Custom Fields section of PDF export

  • ZENQ-6938 Audits module "Vendor List" view hidden after switching from saved/shared on selected views

Upcoming Features (Pre-release Support) 

This release includes updates to support new features planned for future releases. These changes do not affect current application functionality. All updates are fully validated to ensure there is no unintended impact on your experience.

  • DM-7763 Pre-release support for Documents Full Table Group Actions

  • ZENQ-7186 Pre-release support for New Main Dashboard - phase 3

Please view the traceability matrix for more details on the full list of enhancements and bug fixes included in the release.

 

Schedule

Due to the impact on users of this release and the time it will take to perform this update, we will apply the updates to sandbox and production separately. Both will occur outside top hours, to provide as little interruption to normal operations as possible.

 

Sandbox

Date: 23-SEP-2025

Time:  8am EDT / 12pm UTC

Downtime: No downtime

 

Production

Date: 24-SEP-2025

Time: 24-SEP-2025 9 pm EDT / 1 am UTC (25-SEP)

Downtime: No downtime

 

Impact

This release impacts users across the following modules: Audit Reports & Observations, Change Controls, Documents, Insights, Issues, Tasks, Training, Public API, Reports, and ZenSign.

 

Documentation

This release is being managed through change control 301-117. You can download a copy of the first stages of the system release record, including the requirements and testing traceability matrix for release notes here 30.1.0 System Release Record 301-117 Release Notes. An entire release record will be available for review after the release is completed, in the auditor share account.

We expect no downtime.

 

Version Details

ZenQMS comprises a microservice architecture that breaks up large functions into smaller services. This reduces risk in the development and release process. As such this flagship release version is actually composed of the releases of the individual services components. It is entirely possible for a component service to not change versions in a release cycle even if other components do. Here is the summary for this release.

 

ZenQMS Release 30.1.0 contains the following “FixVersions”. We use FixVersion as an internal versioning scheme for our modules/services and maintain them in Jira.

"AUTH 5.18","CCM 6.3","DM 3.18","IM 7.10","INSIGHT 2.8","MIG 4.11","PDF 10.3","REP 4.4", "TM 6.4","TRAIN 3.12","ZENQ 27.0","ZenSign 2.4"

 

Updated Modules

  • Account Backup

  • Administration

  • Audit Trail

  • Audits

  • Change Control

  • Daily Summary emails

  • Documents

  • Import/Export Data service

  • Insights

  • Issues

  • Login/Authorization

  • Notifications emails

  • PDF generation service

  • Public API

  • Reports

  • Settings

  • Tasks

  • Training

  • ZenSign

Unchanged Modules

N/A

 

Important Notes

  • This announcement plus the banner announcement in the application to ALL users is our formal announcement for the release.

  • You will be able to log into test2.zenqms.com and try out the changes from 30.1.0 release ahead of 24-SEP-2025. This environment was refreshed on 18-AUG-2025 with your latest production data and will be available for you to login starting 10-SEP-2025.

  • To minimize disruption, we scheduled the 30.1.0 release deployment to sandbox and production separately. Both will occur outside top hours, to provide as little interruption to normal operations as possible. We expect zero downtime. This release introduces primarily new features and improvements that should not significantly impact your daily operations. You can immediately access the new functionality for testing at test2.zenqms.com. We encourage prioritizing testing the following features as they may have the most direct impact on your current workflows: the download icon for PDF export under Documents Full Table, workflow changes to prevent users from being marked as “Disabled” in completed workflows if their status changed post-completion, enhancements in Draft Review workflows for access and completion via email notification link, localization of PDFs exported from Documents, Audit Reports, and Observations modules, which may impact workflows, and UI updates across Audit Reports, Observations, and Training dashboards. Features such as the new Public API endpoints, UI options for clearing cached PDFs and reindexing documents for keyword search, new set of Reports, ability to select and import SCORM packages from a predefined Catalog can be explored at your convenience. We will be logging an internal deviation to document this exception to our minor release requirements.

  • The “Billing & Subscriptions Management” feature is entering the Beta phase and will be deployed in this release. This primarily affects account administrators, who will receive further information. A separate section in the traceability matrix outlines the requirements for this feature, included for informational purposes only. If you are not participating in this Beta phase, this does not affect you.

  • An updated copy of the UAT template will be available in your Auditor Share Account.

  • Deployment (as always) is handled by the ZenQMS team.

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