Change Control Category Permissions Overview

Change Control Category permissions are configured in the Change Control Category itself. Each categories' permissions can be configured differently. All category permissions can be configured when the Change Control is in a draft state and also when the category is active. 

To find category permission settings for a Change Control Category, from the Main Dashboard, navigate to Settings - Configuration - Change Control:

From the list of change control categories, select the category you would like to configure the permissions for by clicking on the hyperlinked name of the category:

In the General Settings of this category, next to Roles/Permissions for all Versions, click on Manage Roles/Permissions. When doing so, the permissions slider box will appear on the righthand side of the screen:

Here, in the slider, are all permissions that can be granted to roles for this specific change control category: 

1. Can Edit All Settings in this Category: Users can edit configurations, create new versions, and retire versions of this category

2. Can See All Change Controls (Read Only Access): Users can see all Change Controls in this category on the Change Control Full Table. Users will need this permission to be selected as a project/stage/task assignee. 

3. Can Edit Active Stage of Any Change Control: Users can edit any stage of the Change Control, including adding tasks, stage assignees, links, attachments, etc. 

4. Can Edit Completed Stages of Any Change Control (Super Editor): Users can access the Super Editor Access to open any completed stages for editing. 

5. Can Create New Change Controls: Users can create Change Controls from this category. If they do not have this permission, this Change Control category option will not be listed from the dropdown when logging a new Change Control. 

6. Can Delete Change Controls: Users can access the delete feature

7. Can Cancel All Signatures and Revert to Prior Stage: Users can open previously closed stages, make changes, and revert approval signatures to complete the approval process again.

8. Can Delegate Signatures for Any Active Workflow: Users can delegate the approval signatures that are required for an active workflow to be completed.

9. Can Approve Stage/Task Due Date Extensions: Users can approve stage or task due date extensions if requested.

10. Receives Escalation Notices for Past Due Stages/Tasks: Users will receive this notice if they are the stage assignee, task assignee, task owner, and/or project assignee. Even if they have completed their part and other users were assigned to that task/stage as well but did not complete it yet, these users will still receive an escalation notice.  

11. Can Access Audit Trail Data for Items in this Category: Users with this permission can access the audit trail that is located on the Change Control itself if they are project assignees. To access the audit trail, users will click on the 3 dot symbol and select "Audit Trail"