Change Control Category Configuration Overview

NOTE: Users will need the permission "Configuration: Change Control" to perform these steps.

To create a new Change Control Category, from your Main Dashboard, click the "Settings" icon:

Under "Configuration", select "Change Control":

Click "Create" to create a new Change Control Category:

Fill in the "General Settings". When this information is completed, click "Create":

Name: input the name of your new Change Control Category

Description: provide a brief description

Key: this allows you to choose your own unique prefix for the Change Control you are creating, ex: CC

Key Starting #: the number the Change Control will be assigned for this category, ex: CC-1, CC-2 etc.

Once the Issue Category is created, you will be directed to the "General Settings" Section. The settings configured here only pertain to this Change Control Category:

PDF Export Options for all Versions: Here you can choose how you want the PDF export of the Issue Category to look like and include.

Need Help? Click: (How to Configure the PDF Options for a Change Control Category)

Roles/Permissions for all Versions: Here you can select the roles you would like to assign to the Change Control Category. This gives the users assigned to the roles certain actions and visibility within this Change Control Category and within the Change Control itself:

Need Help? Click: (How to Configure Roles/Permissions in a Change Control Category for User Accessibility & Visibility)

Stages & Transitions: Here you will name and define each stage of your Issue and the workflow that must be completed prior to moving onto the next stage. You can have as many stages as you want and multiple transition options per stage:

Note: DO NOT CIRCLE BACK/LINK BACK TO A PREVIOUS STAGE (ex: Stage 1 > Stage 2 > Stage 4 > back to Stage 2). If you need to create repetitive loops, you will need to define a separate stage (ex: Stage 1 > Stage 2 > Stage 4 > Stage 2 with an additional qualifier, Stage 2 Second Pass).

Need Help? Click: (How to Configure Stages & Transitions for a Change Control Category)

Stage Configurations: Next, each stage will need to be configured once you have created the stages and transitions. You can add custom fields to each stage. There are 3 types of custom fields that you can choose from:

Plain Text/Instructions: Basic text/information in the form

Account Custom Field: Account Custom Fields are configured under Settings - Custom Fields. 

Stage Custom Field: Stage Custom Fields will only appear in a particular stage form

Need Help? Click: (How to Add a Field to a Stage in a Change Control Configuration)

Manage Stage Assignees/Signatures: After the stage configurations have been created, you will need to click on "Manage Stage Assignees/Signatures" for each stage to fill in the data. You have to choose stage assignees and add at least 1 Signature in order to move to the next stage:

Stage assignees are notified when a stage is launched and ready for completion or when the user needs to complete workflows for the active stage. Each stage must have at least one assignee. Stage owners are chosen from the list of authorized individuals or roles. You will also decide what users' signatures are required to move onto the next stage (stage signatures) or who needs to be notified that the stage has been completed. You can add as many signatures/view notifications that you want, choose the order in which they are sent, or you can choose to have them all sent at once by making the number the same. You can also choose whether they can be delegated and/or if a comment is required:

Need Help? Click: (How to Manage Stage Assignees and Signature Workflows for a Change Control Category)

Actions You Can Take: When a Change Control is still in the "draft" state, you will see an "approve" button and a "delete" button in the "General Settings" section (top). You can only delete a category if it is in a "draft state". Once your Change Control Category is fully configured, navigate back to the top and click "Approve For Use":

Once the Change Control category has been approved for use, it will show as "Active" under Settings - Configuration - Change Control: